FOUR WINDS BEACH RESORT

Annual Members Meeting Minutes

Date: November 4, 2026

Call to Order & Quorum

The annual membership meeting for the Four Winds Beach Resort Condominium Association Inc. November 4th, 2026. 10:00A.M. EST in the community room at the resort. Board Members Present: President Robert Lee, Treasurer Scott Erickson, Director John Vigliotti, Director Bobbie Erickson. Also present Manager Kathleen Rhodes and bookkeeper Joshua Silvani.  Board Members present via Zoom video: Vice President Kenny Malchus, Secretary Chuck Govin. Absent: John Tanner did not seek re-election.                       

Owners present: Ron Whitley, Mark Miller, Eileen Hutchinson, Rick Featherston, Pat Hand, David Poletti

Quorum: Manager Kathleen Rhodes confirmed 863 proxies were received, representing 38% of owners. Quorum was met.

Approval of Prior Minutes

Motion: Approve the Annual Meeting Minutes from November 5, 2025, as posted on the website. Moved by: Mark Miller Seconded by: Dave Poletti Result: Motion passed unanimously.

Board Elections

Three owner positions were open with no nominations from the floor. Based on 863 proxies, incumbents Bobbie Erickson (602 votes) and Kenny Malchus (564 votes) were re-elected alongside new board member Debra Pittman (532 votes). The remaining candidates were not elected: Dave Thompson (194 votes), Anne Varano-Eaton (162 votes), Al Sluka (119 votes), and Rebecca Coker (103 votes). Additionally, there were 9 write-in votes for John Tanner and 7 proxies returned with no votes cast.

Treasurer’s Report

Scott Erickson presented the financial report as of September 30, 2026, showing over $3,000,000 in total cash across the following accounts:

Reserve / Deferred Maintenance: $2,278,000

Operating Account: $553,000

Property Taxes: $176,000

Rental Account: $47,000

Banking Notes: Management has been opening Certificates of Deposit (CDs) to capture higher interest rates, with interest returning to designated accounts. CDs currently exceeding the $250,000 FDIC insurance limit per bank will be adjusted upon maturity to ensure full coverage.

Motion to Approve: Moved by John Vigliotti, seconded by Bobbie Erickson. Approved unanimously.

New Business: Week 43 Noise & Behavior Issues

Owners raised concerns regarding a large, disruptive group of approximately 30 to 40 guests, renters, and owners who caused disturbances over multiple nights during week 43. Complaints included excessive noise, unsupervised children, and verbal disrespect toward owners.

To address future incidents, the Board discussed and agreed on the following measures:

Immediate Police Intervention: Owners are strongly encouraged to call the police for disturbances after 10:00 PM. Management confirmed that police keep caller identities confidential.

Check-In Policy: Management will require guests to sign a behavior acknowledgment letter at check-in stating that police will be called immediately without warning for disruptive conduct.

Formal Warning Letter: Chuck Govin will draft a formal warning letter from the Board to the identified owners associated with the group. The resort's attorney will review the letter to ensure compliance with Florida condominium law.

Legal Review: Chuck Govin, Scott Erickson, and Kathleen Rhodes will meet in person with the resort attorney in January to review legal remedies, including revoking common-area privileges for disruptive owners and removing unruly renters.

Fines: The Board will consider establishing monetary fines for disruptive behavior, like existing fines for smoking and unit damage.

Other Owner Comments

Owner Feedback: Mark Miller is compiling recent owner suggestions to submit to management.

Staff Recognition: An owner praised Kathleen Rhodes and staff, they encouraged the Board to compensate staff generously.

Parking Lot: Management addressed a request to blacktop the parking areas. Coastal drainage regulations make paving costly unless historical photos prove the area was previously paved. Funds for stone are allocated, though work is paused until rainfall allows the sand to settle following recent hurricane damage.

Recognition of John Tanner

Service Recognition: The Board recognized long-serving member John Tanner, who stepped down due to family matters and will remain available as an informal advisor.

Appreciation Letter: The Board will prepare and individually sign a letter of appreciation recognizing John Tanner’s many years of service on the board.

Adjournment

Motion to Adjourn: Moved by Pat Hand, seconded by Mark Miller. Motion passed unanimously. The meeting adjourned at 10:42 AM, followed by a five-minute recess prior to the November Board meeting.

Respectfully submitted by

Chuck Govin, Secretary